Mercedes-Benz China Homepage - Job Opportunities - Assistant Manager, Coordination, Region East (Shanghai)

Location:	Shanghai	Posted date:	2011-03-14
Recruiting No.:	1	Job type:	Full-time Regular

Objective of job
• To assist VP of Region East to handle regional projects on daily basis, such as consolidate correspondense, reports and presentations, to take care and maintain the filing system both on hardcopy and intranet of MBCL. • To communicate internal with different departments of MBCL and inter-communicate with different teams within region East on regional projects basis. • To provide secretarial and administrative support to the VP and take responsibilities delegated by the VP in terms of managing and tracking of tasks and projects. • To provide daily support to the region east, coordinate all the office logistics & maintenance activities to guarantee the normal running.
Job designation
1. To consolidate presentations, correspondences and reports to VP and manage the filing system 2. Daily Support to VP - Providing secretarial and administrative support to the VP and taking responsibilities delegated by the VP in terms of managing and tracking of tasks and projects. - Receive and screen telephone calls and visitors. - Organize and monitor the schedule of the VP and arrange meetings, events & appointments according to the instruction from VP. - Assist in filing, archiving and scanning of the relating documents for VP. - Update VP's travel plan timely and coordinate the travelling arrangements (hotels, flights, transportations, etc.) for him. - Daily Reimbursement for VP. 3. Coordination & organization of events and activities within region - Coordinate events and conferences and prepare the relating issues. - Coordinate & communicate with other departments regarding responsible - Cross functional activities. 4. Administrative Support to Department - Coordinate office logistics & administrative activities within region. - Follow up the proceedings for the paper documents, which have been signed by VP. Send to F & C, HR, IT or Admin for following approval procedures. - Coordinate the meeting room arrangement and prepare the meeting room facilities. - Handle administration & communication correspondence for department. Assist in distribution and delivery of physical communication materials. - Support travelers in terms of visa application. - Other miscellaneous office administration activities. 5. To communicate with all teams within Region East and other departments for updates on related on-going projects - To take care of meeting minutes and followup actions
Qualification required
Education -Bachelor Degree or above. (Major in Business Administration, International Economics, etc.) Experience -At least 3 years working experience (preferred automotive industry) Special Knowledge - Knowledge of electronic data processing (both English & Chinese) with MS Office (Word, Excel, PowerPoint, Lotus Notes) Skills. - Ability to think, work and act strategically and conceptionally - Ability to visualize and communicate ideas and concepts - General flexibility regarding tasks and time - Fluent in English and Mandarin.